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PTA Board Job Descriptions

Thoreau Middle School PTA

PTA Administration and Support:

Executive Committee As elected positions, the following also include duties as may be provided from the bylaws or as directed by the Executive Committee:

PTA President serves as chair of the Executive Committee and the Board, oversees all PTA operations and the PTA budget, represents the Thoreau PTA in all matters with the local PTA, school and county administrators, presides at all meetings of the association and coordinates the work of the officers and committees. The president assumes duties upon the completion of the PTA meeting election in May. Requirement: a consistent, high level of involvement throughout the year, including summer months.

PTA Vice President is responsible for overseeing PTA activities as deemed appropriate by the Board; also serves as an aide to the president and performs the duties of the president in his or her absence. The vice-president assumes duties upon the completion of the PTA meeting election in May. Requirement: a high level of involvement throughout the year, including summer months. Specific Duties and time commitment are dependent on division of responsibility between President and Vice-President.

PTA Treasurer is responsible for the planning, monitoring and execution of all PTA financial functions. The treasurer has custody of all funds, makes disbursements, remits dues, and prepares a written financial statement comparing expenditures and budget for every meeting. Also prepares an annual financial report at the close of the fiscal year. The treasurer assumes duties upon the completion of the audit from the previous year (typically early July). Requirement: a moderate level of involvement throughout the school year, and particularly when collecting dues and preparing annual budgets.

PTA Secretary produces minutes for all PTA meetings, records all documents and communications issued by the PTA, keeps an official copy of the PTA by-laws, and maintains a membership list. The secretary assumes duties upon the completion of the PTA meeting election in May. Requirement: a moderate level of involvement throughout the school year.

Membership
Recruit members to the PTA from the Thoreau families, community, faculty and staff. This includes putting together a flyer for back to school packets in August and collecting registrations at the beginning of school and Back-to-School Night with follow up as needed throughout the year. Manages registration dues and membership records and coordinates registration with the National and State PTAs. Liaison between the Directory Chair, No-fuss fundraiser and the corporate matching gifts programs, which is communicated through the same introductory flyer. Coordination of this program can be done from home. Requirement: a high level of involvement at the beginning of the school year followed by a moderate level of work through the remainder of the year.

Website
The Website administrator is responsible for creating, maintaining and updating the Thoreau PTA website and the custom e-mail addresses. Previous website design experience is not necessary. Timely updates to the site will be made on an as needed basis. Requirement: during June and again in late August/September a couple of hours a week are required to update the board list, update e-mail addresses and get all of the back-to-school information posted. During the remainder of the school year, about an hour a week is the most that is required. Many updates can be completed in a matter of minutes.

Directory
The chairperson compiles, publishes, and distributes the annual PTA directory of Thoreau MS families along with organizing the sale of additional directories. It requires coordination with our partner, NFCU (the publisher of the directory) and the school office staff (provider of the student contact info). Potential solicitation of paper donations may be needed. E-mail addresses are also received from TMSPTA membership forms and the TMSPTA email site. The work is primarily from September-October and can be done mostly from home. The chairperson must be comfortable using automated packages such as spreadsheets and word processing.

Student Programs and School Support:

Dining 4 Dollars
Organize Thoreau MS community dinners at local dining establishments to raise money for Thoreau.

Hospitality & Teacher Appreciation
Organize and coordinate breakfasts and luncheons for faculty and staff, and provides occasional appreciation gestures to outstanding members of the staff. Coordinates Teacher Appreciation Week. Requirement: a moderate level of involvement throughout the school year.

Events:
7th Grade Dinner Event
Coordinate and plan the November family dinner event. Moderate level of activity September – November. A notebook with previous years’ information is available for planning.

8th Grade Dance
Coordinate and plan the 8th grade dance event that takes place at the end of the school year. It requires a high level of involvement in May and June and the ability to coordinate a large team. A notebook with previous years’ information is available for planning.